Please read our Privacy Statement below.
Your Privacy with APPCIOS
Who we are
We are the Association for Psychodynamic Practice and Counselling in Organisational Settings. In this statement we refer to ourselves as APPCIOS or simply as “we”.
We are a professional association of psychotherapists, organisational therapists and other professionals working inside organisations.
We are a charity (Charity Commission number: 1167755) and organised as a company limited by guarantee (Reg. No: 8071974) with four trustees and a number of associated therapists and advisors. You can find more information about us, our officers and principal staff, from our website (see below).
Our contact details are: The Association for Psychodynamic Practice and Counselling in Organisational Settings, 60 Lordship Park London N16 5UA
Telephone: 0207 690 8849. http://appcios.info, firstname.lastname@example.org
This Statement was last updated on 26th March 2020 and the information set out here is in force from that date. Any subsequent changes to any of the information set out here will be posted on our website
Members and Enquiries
Why we are holding information about you and what may we do with it
We need to hold and process information (data) to carry out our function as a professional association including assessing members for different grades of membership and keeping a public register of full members. Some of this information you may have volunteered; other information we keep as a “legitimate interest” under the General Data Protection Regulations (GDPR) and these are the legal bases for us keeping and holding any information we have.
This includes information you directly give us, verbally, in writing or via our websites and information we may be given by other parties, for example by a mentor, a referee, a webinar leader or a complainant.
At the simplest level we use personal information such as names, addresses and contact details in order to contact you and to arrange mentoring, webinar and other educational opportunities. We also use this sort of personal data and any financial details you give us to process any payments (such as subscriptions) that are due to us.
We need other information to understand our members' history and the quality of their training and psychological understanding. This will include CVs and references and may include personal statements. We need this in order to judge what extra help and training our members need and to assess what level they have reached.
We undertake to balance the eight principles of information handling with the need to keep proper records of our members.
Security, sharing and storing your information
We will only disclose information to those who have a right or need (a “legitimate interest”) to access it.
Principally these will be the individual members concerned themselves and those authorised by them. We will also disclose information where it is in the best interests of a child or vulnerable individual.
Information about you will be shared with senior members sitting on APPCIOS committees such as the membership committee and the ethics committee. If you accept a mentor, some of your information may be shared with that mentor. We may also keep internal reports, emails and other communications relating to you.
We understand that the details we know about you are sensitive. We undertake to store the information in a secure manner proportionate to the likely harm a data breach might cause.
We undertake not to share this information with any party who does not have a legitimate interest in having it.
Your data will be retained as long as it is required to carry out our work and to meet regulatory requirements. We will keep the retention of data under continuous review and when we believe we no longer have a legitimate interest in keeping it, it will be destroyed. Our retention periods are set to ensure we only keep data as long as is necessary and take into account statutory and legal obligations.
Any disclosure of information is subject to orders of the court or legislation in force at the time. All such documents will, where appropriate, disguise the identity of third parties.
If you dispute our right to hold information:
You or any person who believes that we are holding, processing, sharing or using this information in any way which is wrong can complain. First you should complain to us. Our data officer is Tony Harms. His contact are the same as our contact details listed above. We will do our best to come to a mutually acceptable solution.
If you are not satisfied, you can complain to the Information Commissioner. There is comprehensive information on the commissioner's website https://ico.org.uk/concerns/ and a helpline on 0303 123 1113.
Your own rights to information about you (“subject access” rights)
The law gives you various rights with respect to this information. The GDPR provides the following rights for individuals:
- The right to be informed about what information we hold about you and what we are doing with it.
- The right of access to such information,
- The right to rectification if this information is wrong
- The right to erasure or deletion of this information
- The right to restrict processing or using this information
- The right to data portability, that is to take away copies of this information for your own use
- The right to object to anything we are doing
- Rights in relation to automated decision making and profiling which we do not believe are relevant in our case as we do not do these things
You can find out more about your rights at :
If you wish to make use of these rights you should make what is called a “subject access request”. You should contact our data officer: Tony Harms. We will do our best to accommodate you.
Not all information is included under these rights and we may refuse access.
Information about you may also include information about other people who have rights to non-disclosure.
Where information has been passed to us by other parties we may be required to seek their permission to disclose. In such cases we will discuss any subject access request with the other party before disclosing any information.
We aim to respond to your request within 30 days.
If you are not satisfied about the way we have treated your request, you can complain to the Information Commissioner. There is comprehensive information on the commissioner's website https://ico.org.uk/concerns/ and a helpline on 0303 123 1113.
Using our Website
If you subscribe to our mailing list or volunteer any information in a comment or otherwise, we will keep this information in the way set out above in our “Members and Enquiries” section
Cookies and tracking pixels
Our site may place cookies and tracking pixels on the device from which you are accessing them. To find out more about what cookies are, see this article from the BBC. To find out more about what tracking pixels are, see this article from Digiday. If you do not wish to accept any cookies from our sites, please adjust your settings accordingly.
If you want to find out more about any individual cookies that our site use, please either email email@example.com or install a tool such as Ghostery, which provides detailed information about cookies on all the sites you visit.
Our site includes links to other sites which we believe to be informative and respectable but once you click on a link we cannot be responsible for any information or data that the site may collect from you.
Mailchimp - Marketing and Mailings
If you have consented to receiving information from us on our courses or related activities via email, we will use a software package called Mailchimp to do this. Your name and email address will be shared with Mailchimp who will store your information on servers are based in the United States. Mailchimp conforms to GDPR compliance standards and will not use your data for purposes other than the purpose of sending you our emails. You may unsubscribe from receiving newsletters or other material at any time using the unsubscribe button .
More Information on Cookies
A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser, and stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server.
Cookies can be used by web servers to identity and track users as they navigate different pages on a website and to identify users returning to a website.
Cookies may be either “persistent” cookies or “session” cookies. A persistent cookie consists of a text file sent by a web server to a web browser, which will be stored by the browser and will remain valid until its set expiry date (unless deleted by the user before the expiry date). A session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed.
Cookies on this website
We may use session and/or persistent cookies on this website.
Cookies do not contain any information that personally identifies you. They are used to identify the computer for reasons of security and convenience We do not take or store personal information about you other than the information you volunteer as post or comment.
We may use the information we obtain from your use of our cookies for the following purposes:
(1) to recognise your computer when you visit our website;
(2) to improve the website’s usability;
(3) in the administration of this website;
(4) to prevent fraud and improve the security of the website;
Most browsers allow you to refuse to accept cookies. For example:
(1) in Internet Explorer you can refuse all cookies by clicking “Tools”, “Internet Options”, “Privacy”, and selecting “Block all cookies” using the sliding selector;
(2) in Firefox you can block all cookies by clicking “Tools”, “Options”, and un-checking “Accept cookies from sites” in the “Privacy” box.
Blocking all cookies will, however, have a negative impact upon the usability of many websites. Deleting cookies should only slightly affect the use of this website
You can also delete cookies already stored on your computer:
(3) in Internet Explorer, you must manually delete cookie files (you can find instructions for doing so at http://support.microsoft.com/kb/278835);
(4) in Firefox, you can delete cookies by, first ensuring that cookies are to be deleted when you “clear private data” (this setting can be changed by clicking “Tools”, “Options” and “Settings” in the “Private Data” box) and then clicking “Clear private data” in the “Tools” menu.
Doing this may have a negative impact on the usability of many websites.
If you have any questions about our cookies or this cookies policy, please contact us by email (to firstname.lastname@example.org), by telephone (to 0207 690 8849) or by post (to APPCIOS, 60 Lordship Park, London N16 5UA).
This Cookies policy was created partly using a template supplied by SEQ Legal www.seqlegal.com
Thank you for reading this policy. We are happy to consider any criticism or suggestions.